Headquarters: Boise, ID
URL: http://charterimpact.com

About the Company: Charter Impact empowers mission-driven organizations to achieve their goals through personalized support in finance, operations, and business management. We accomplish this through enthusiastic collaboration with our team and our clients to support their communities. We are a remote-first company growing on a national scale and are continuously seeking qualified candidates to join us. Ideal candidates will be highly motivated professionals committed to supporting the team in an environment of growth and change.

Role Summary: This position is responsible for all payroll-related functions for Charter Impact’s clients. As a Payroll Specialist, you will provide training to client staff, enter new hires and employee changes, communicate with clients, and ensure consistent and accurate payroll processing. You will also handle payroll tax and vacation/PTO tracking, reconcile payroll-related accounts (such as health insurance deductions, withholdings, and garnishments), and work remotely—with occasional on-site payroll processing, trainings, and meetings. This position is remote to candidates based in AZ, CA, CO, CT, ID, IL, NV, OR, SD, TX, UT and/or WA.

Responsibilities:

• Communicate and work with assigned clients (with a combined employee count up to 750), training them on payroll processes and procedures to ensure ongoing compliance.
• Collect and enter approved pay information from clients each pay period and review payroll reports for accuracy prior to submission.
• Assist clients with calculation of final checks and other related calculations.
• Prepare and submit retirement reporting and payments including 403(b)/401(k) plans on a timely basis. This may also include STRS/PERS pension plans.
• In collaboration with Staff Accountants, assist with reconciliation of payroll-related liability accounts before month-end closing is completed:
  • 403(b)/401(k) payable
  • STRS – Employer and Employee
  • PERS – Employer and Employee
  • Accrued vacation payable, Garnishment payable, and Insurance payable
• Create, update, and distribute payroll calendars to clients.
• Send out payroll due date reminders to clients.
• Review client paperwork and enter new hires and changes into the payroll systems (address changes, pay changes, W-4 changes, insurance/retirement deduction changes).
• For all client new hires, research the STRS website for membership type.
• File payroll documents on the internal server.
• Run post-payroll backup reports for AP checks: 403b contributions, garnishments, and manual checks.
• Run ad hoc reports for clients upon request.
• Gather backup documentation for audits.
• In connection with the year-end audit, prepare audit workpapers related to payroll and support audit-related work.
• Create and/or maintain standard operating procedures for process improvement and increased efficiency using the latest industry developments and technology.
• Complete other duties or projects as directed.

Requirements:

• High school diploma required.
• Payroll-related coursework and/or certification is a plus.
• On-the-job training is provided for internal applicants.
• Three years of payroll processing experience preferred for external applicants.
• Experience processing quarterly payroll tax returns is preferred for external applicants.
• Experience with third-party payroll databases: ADP, Paycor, Paycom, Paychex, UKG Ready Now.
• Knowledge of financial and accounting record-keeping methods and practices.
• Intermediate knowledge of payroll and wage and hour laws.
• Intermediate/Advanced Microsoft Office skills, including X-Lookups, pivot tables, and formulas.
• Proper and effective use of English grammar and communication skills (oral and written).
• Ability to maintain, encourage, and participate in a highly collaborative team environment with clients and staff.
• Strong attention to detail and ability to manage multi-state payroll processing.
• Ability to adapt quickly to change.
• Ability to learn payroll processing rules, regulations, and technical procedures for non-profit organizations and charter schools.
• Ability to understand and carry out directions independently.
• Ability to perform arithmetic calculations accurately and rapidly.
• Ability to identify and correct errors in mathematical computations.
• HR experience is a plus.
• Experience in the charter school, nonprofit, or education sector is a plus.

What 0 In It For You?

• Company-issued laptop and accessories to help you create a productive remote workspace.
• Opportunities to connect through frequent virtual and in-person team-building events.
• Incredible colleagues working alongside a passionate team making a real impact.
• Competitive compensation & benefits including medical, dental, vision, life insurance, and a 401(k) with company match.
• Generous paid time off with 11 company holidays and a winter break from Christmas Day through New Years Day.
• Employee referral bonus program for successful referrals.

Salary: $28 - $32 an hour. This position has a base hourly rate with the opportunity to earn an annual discretionary bonus. The exact rate will depend on relevant education, qualifications, performance, business needs, and business results.

Company Culture: Charter Impact strives to be an employer of choice for highly motivated and mission-driven professionals. We are committed to fostering a team environment where all members work together to achieve common goals, and where staff are supported, challenged, and inspired in their work.

Additional Information: We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. For more information on how your data is processed, please contact us.

To apply: https://weworkremotely.com/remote-jobs/charter-impact-payroll-specialist

Source weworkremotely

Published 2026-01-05 16:15:20